Top 7 Productivity tools for team and task management [2024]

In today’s competitive world, every entrepreneur, startup, business, and project manager is aiming to boost their team’s productivity.

It’s getting tough to balance the demands of a competitive work schedule, tough timelines, and on top of all making sure that you don’t miss any of the tasks scheduled.

Some smart productivity tools are designed to help you

• Manage your team and their tasks
• Improves your time management
• Makes communication easy and seamless among your team
• Helps you to automate repetitive tasks
• Manages project progress, and deadlines and minimizes human errors
• Helps you to optimize your resource planning
• Allows you to access your work from anywhere and anytime

As a business, everyone would love to have the above benefits of using productivity tools and would like to improve your team’s productivity.

We have curated a list of 7 top productivity tools that your team would simply love to use.

Here you go

1. Confluence

Confluence helps teams across the departments like project planning, software development, project management, marketing, and sales to share teams’ knowledge and databases with the help of pages and whiteboards.

You can also create a space as per your project and department to have easy collaboration and task progress.

best part about confluence is that it suits the needs of all team sizes and comes with ability to integrate with third party apps or tools like teams, slack, figma and all.

Signup here – Confluence 

Pros:

• Best team for shared collaboration work.
• Powered with AI abilities.
• Comes with awesome ready to use templates to simplify tasks.
• Can be changed to fit different needs.
• easy integration with 3rd party tools and platforms.
• Prioritizes data security with user level permissions.

Cons:

• Not so user friendly for beginners. 
• Advanced features are not budget friendly for startups.
• Some features might need extra add-ons.

2. Notion

Launched in 2016 as a note taking app, notion has now become a complete productivity tool for small team and solopreneurs.

It is quite easy to use and allows

• Task management
• Project tracking
• Create to-do-list
• Bookmarking
• Custom templates
• Embedding

It uses AI to help teams work better together and manage knowledge effectively.

Notion lets you write notes and documents, organize information with databases, and handle projects and tasks easily.

It’s a flexible platform for both personal and professional needs, letting you personalize your workspace to fit how you work best.

Signup here – Notion 

Pros:

• Affordable pricing.
• It acts as your all-in-one-workspace.
• Comes with list, table, calendar, gallery, Kanban board, and timelines use
• Comes with many ready to use and custom templates.
• Team can do real-time collaboration in one page.
• Allows integration of third party tools.
• Can be used in offline mode as well.

Cons:

• Does not have advanced project management features to suit the need of big teams and projects.

Best part about notion is , its a drag and drop tool and this feature makes it really easy to use for anyone. There is no expertise required to use Notion.

You can simply create an account and start using it, its user interface is so self explanatory that you will love the ease with which it allows you to finish your tasks.

3. Slack

Slack was launched in 2009 and today its is one of the best messaging and collaboration app for businesses across the globe.

What makes Slack special is, its ability to fit in everyone’s work life. Whether you are a solopreneur, SMEs, startup or a big corporate, it will make your day to day tasks and operations easy.

Slack has power packed

• One to one messaging and group chat.
• Voice and video calls
• Set reminders
• Set automations
• Can integrate third party apps
• AI features to make things easy

Slack provides you freedom to keep your entire workspace in one place and seamlessly complete your tasks and meetings.

Signup here – Slack

Pros:

• Slack’s free version is super powerful and better than many other tools.
• Helps teams communicate, collaborate and work together the right away.
• It is highly customizable.
• Comes with easy to use features.

Cons:

• Premium features are expensive.
• Notifications can become annoying.
• Video feature has scope of improvement.

Slack’s free version is  super powerful to help you start organizing your day to tasks and can make communication and collaboration with your team a breeze.

4. Zendesk

Zendesk is one the known and widely used customer service and engagement software. Zendesk makes solution for companies of all sizes and in all industry.

Zendesk allows you to;

• Create ticketing system.
• Helps in marketing and live chat.
• Create automated chatbots.
• Provide voice support.
• Create knowledgebase.
• Maintain community forum.
• Data privacy.

Zendesk allows you to do endless customization, and if you know coding its one the best software to achieve your desired goals.

Signup here – Zendesk

Pros:

• Provides omnichannel support.
• Highly customizable and scalable.
• Workflow automation powered with AI.
• Has effective tools to monitor its performance.

Cons:

• Can cost a lot, especially for small businesses.
• It might take time to learn how to use all its features and change how it works.
• Not easily customizable.
• Needs to improve support.

Zendesk is good for you if you have large customer base with multiple touchpoints. It may not work well with small and medium businesses.

5. Otter.ai

Otter.ai is a tool powered by AI that helps teams record, write down, and share notes from meetings as they happen.

It’s great for taking notes during meetings, interviews, and talks.

Otter.ai gives precise written records and lets users edit and send these notes to team members.

The tool works well with common meeting platforms such as Zoom, which is handy for remote work.

Otter.ai Signup

Pros:

• Accurate speech-to-text conversion.
• Integrates with widely used meeting and conference tools.
• Allows for immediate collaboration on meeting notes.

Cons:

• Can cost a lot, especially for small businesses.
• It might take time for team members to get used to and make full use of all the features.

6. Guru

Guru is a tool that uses AI to manage knowledge, keeping your team’s information current and easy to find.

It connects with the tools you already use and gives the right information to the right people at the right time.

Guru uses AI to make sure information is accurate and up-to-date.

Guru Signup

Pros:

• It works well with other tools.
• Uses AI to make sure information is accurate.
• Simple to use with a clear, easy-to-understand design.

Cons:

• It might be costly for smaller teams.
• Team members may need time to understand and use all of its features effectively.

7. Document360

Document360 is software for building a knowledge base that your customers and team members can use independently.

Using AI technology, Document360 provides strong tools for creating, arranging, and controlling content.

It lets your teams work together on documents instantly, making sure the knowledge base is constantly accurate and current.

Document360 Signup

Pros:

• Strong editor for making and handling content.
• Collaboration in real-time and keeping track of changes.
• AI features for better searching and organizing content.

Cons:

• Might work better for bigger organizations with complex knowledge needs.
• Certain advanced features might need extra setup.

Conclusion:

Tools such as Confluence, Notion, Slack, Zendesk, and Otter.ai, powered by AI, are changing how organizations manage and share information.

These tools help teams work better together, boost productivity, and make informed decisions easier.

Choosing the right tool for your needs can simplify knowledge management and lead to organizational success.